WTA Constitution

Name

1. The name of the Association shall be the Whitegoods Trade Association (which may be abbreviated to WTA) and herein referred to as ‘the Association’

Scope

2. The Association shall represent the interests of the independent member appliance sale, service and repair companies in the United Kingdom of Great Britain and Northern Ireland.

Status

3. The Association shall be a ‘not for profit’  Trade Association.

Objectives And Purpose (Reason For Being)

4. The Key Objectives of the Association are to:-

1. To be a Central representative body to put the views of member companies within the association to Government Departments and Agencies, Parliament, the European Commission and other relevant organisations;
2. To be a research and statistical body, to collect, publish and provide analysis on subjects within the Independent Domestic Appliance Industry and other relevant market information as appropriate and possible;
3. To be a technical centre providing guidance and advise on legal and other regulatory developments of relevance to the Domestic Appliance Whitegoods Industry;
4. To provide a forum for the exchange of non-competitive information;
5. To increase the knowledge, understanding and competence of members in the Independent Appliance Repair and Sales industry through the development and delivery of appropriate training, standard setting and Code of Practice;
6. To engage and partner with relevant advisory and regulatory organisations and other Trade Associations to drive the future strategy and future direction of developments within the UK Whitegoods Sales and Service Industry;
7. To provide a mediation service for disputes raised by customer of members which from time to time may occur.

Constituents

5. The Constituents of the Association shall be FULL MEMBER, PROVISIONAL MEMBER and ASSOCIATE MEMBER companies in the United Kingdom of Great Britain and Northern Ireland whom are involved in the Sales, Servicing and Repair of Whitegood Domestic Appliances.

Membership

6. Classes of Membership

1. FULL MEMBER; shall be individuals or independent owner operated businesses whom sell appliances and or provide a repair service to Whitegood Domestic Appliances whom have been established for a period of not less than 2 full years and employ less than 35 personal;
2. PROVISIONAL MEMBER; shall be individuals or independent owner operated businesses whom sell appliances and or provide a repair service to Whitegood Domestic Appliances whom have been established for a period less than 2 full years and employ less than 35 personal.  Provisional Members automatically convert to Full Member status once they can demonstrate they have been established for 2 full years;
3. ASSOCIATE MEMBER; shall be individuals or independent owner operated businesses whom do not sell or service Whitegoods Domestic Appliances but retain an interest in the Whitegoods Industry or are individuals or independent owner operated businesses whom sell appliances and or provide a repair service to Whitegood Domestic Appliances whom employ 36 or more personal.

6.1 Applications for membership shall be made to the Association using the appropriate forms available from the Association head office or online.  All applications should be accompanied by the appropriate fees at the time the application is made.

6.2 Upon application to membership, all members are to follow the Association Code of Practice as well as operate entirely within all necessary UK and UK issued legislation at all times.

6.3 All applications for membership are considered by the Management Team and their decision to accept or refuse membership is final.  In the event the application is unsuccessful any fees paid will be refunded.

6.4 An application for membership whose application has been refused may appeal to the Chairman of the Association in writing demonstrating how the applicant will address any shortfall identified in the achieving membership criteria, such application to be made within 14 days of the application being refused.  The Chairman will investigate the facts and come to a final binding decision on the application.

6.5 Full Members will be entitled to attend meetings and vote on any matter listed on the meeting agenda.  Full members whom have been members of the Association for 2 full years will be eligible to be elected to the Management Team.

6.6 Provisional Members will be entitled to attend meetings and vote on any matter listed on the meeting agenda.  Provisional members will not be eligible to be elected to the Management Team.

6.7 Associate Members will be entitled to attend meetings but will not be eligible to vote on any matter nor will they be eligible to be elected to the Management Team.

6.8 Any change in a members details shall be notified in writing to be sent by recorded delivery to the Association Head Office within 14 days of the date of the change in circumstance.  Such changes will include:-

1. Change of Company Name or Trading Style;
2. Change of Address;
3. Change of Telephone Number/ Fax Number / Email Address;
4. Change of owner or principle operating the business.

7. Cancellation of Membership

If the subscription amount of a member is not settled in full within 60 (sixty) days of the date of invoice, the member company will be notified their membership has been cancelled ipso facto.

8. Withdrawal from Membership

8.1 Any member desirous of withdrawing from membership shall notify the Association in writing to the Association Head Office.  No rebate of fees already paid shall be due.

8.2 Upon the withdrawal from membership the former member will cease to have any interest or claim against the Association.  Any use of the symbols, logos, associated materials or reference to the Association shall be immediately withdrawn from all literature, letterheads, invoices, websites and all other media with immediate effect.

8.3 Membership will automatically cease when a member:-

1. Ceases to trade;
2. Is declared bankrupt or becomes insolvent or enters into administration or enters into a voluntary agreement with its creditors;
3. Is the subject of an unfair trading order issued by a Trading Standards Office or Court.

9. Expulsion from Membership

9.1 The Management Team shall be empowered to expel any member found to be acting contrary to the best interests of the Association provided that:-

1. Written notice of the charge against the member has been served at the last known address of the member; such notice to be sent to the members last known address by recorded delivery post;
2. The member concerned has had an opportunity to state their case to the Management Team such statement and supporting documentation having been delivered to the Management Team at the Associations Head Office within 14 days of the Expulsion Notice being sent to the member;
3. Any appeal has been heard or a time period of 30 days has elapsed since the Expulsion Notice was sent to the Member and the member has failed to take up the opportunity to appeal.

9.2 The member shall pay all outstanding debts to the Association upon expulsion and shall immediately cease to have any interest or claim against the Association.  Any use of the symbols, logos, associated materials or reference to the Association shall be immediately withdrawn from all literature, letterheads, invoices, websites and all other media with immediate effect.

MANAGEMENT OF THE ASSOCIATION

10. Composition of the Management Team

10.1 The Management Team shall be an elected group and comprise of:

1. Chairman, Secretary and Treasurer plus up to five other officers whom are paid up full members of the Association and have been members of the Association for two full years;
2. Any other paid up full member the Management Team may deem necessary to fulfil the objectives of the Association as may be needed from time to time.

10.2 The term of office for elected officers shall be three years.  Elected officers will be eligible for re-election.

10.3 Each elected officer shall have one vote.  In the event of a tied vote the Chairman shall cast a deciding vote.

10.4 Three Management Team members shall make a quorum.

10.5 All Management Team members shall be required to sign and adhere to a Non-Disclosure Agreement protecting the interests of the Association and its members upon election.

11. Sub Committee Working Groups

The Management Team make convene and disband sub-committee working groups from time to time to address changed in the Industry Interests.  Sub Committee Working Groups may include all classes of membership

The Sub-Committee Working Group will report back directly to the Management Team on their reports and findings.  Such reports will be exactly that and will not form the basis of a vote on any matter.

12. Duties of The Management Team

The Management Team will be responsible for all matters relating to the policies of the Association.

The Management Team shall delegate individual matters to individual Management Team members with all elected members sharing the burden of responsibility of the administration of the Association.

The Management Team shall consider applications from individuals and companies seeking membership to the Association

Enter into negotiations with organisations that may be of interest or benefit to the Association and its members.

To develop and approve any amendments to the Constitutions.

13. Nomination and Appointment

13.1 Nominations for appointment to the Management Team shall be made one calendar month before the AGM with confirmation from the nominee they are willing to serve the required three year term.  Nominations shall be from eligible fully paid up FULL MEMBERS only.  Formal nominations are to be submitted in writing to the Chairman via the Associations Head Office.

13.2 Existing Management Team members may be re-elected

13.3 The Management Team may fill vacancies during the year between AGM’s as necessary.

13.4 Management Team positions may remain vacant where no suitable nomination from candidates have been received.

13.5 A Management Team member may be removed from the Management Team when a majority of more than 67% of the votes from all other serving elected Management Team members are in approval of such a removal.  Notice of such a proposed removal shall be shown on the Agenda convening the meeting of the Management Team.

MEETINGS

14. Annual General Meetings

The Annual General Meeting shall be held not later than four calendar months after the end of the financial year.

15. Special General Meetings

A special general meeting may be convened when at least 10 (Ten) FULL MEMBERS of the Association request the Management Team to arrange such a meeting.  The request for such a meeting must be accompanied with a statement detailing the exact grounds for making such a request.  A minimum of 21 (Twenty One) days’ notice shall be given to all members specifying the purpose of the Special General Meeting being called.  Such a meeting is to be called within 60 (Sixty) days of it being so requested.

16. Meetings of the Management Team

A meeting of the Management Team shall be convened by the Chairman at least twice per year but also more often as the Chairman may consider necessary for the purpose of carrying out the business of the Association.

An agenda detailing the business of the meeting shall be distributed to the Management Team members at least 10 (ten) days in advance of the Management Team meeting.

17. Procedures for Management Team Meetings

Every meeting shall be chaired by the Chairman or in his unforeseen absence by the Secretary.

Proposals and or amendments will be considered and decided upon in turn as set out in the business agenda for the meeting.

Each Management Team member shall have the right to cast one vote.  In the event of a tied vote the Chairman shall make a casting vote.

Any Management Team member shall be allowed to speak on any proposal and or amendment but one the motion is decided upon or a course of action agreed by more than 67% of the members present then the item shall be carried, be duly minuted and passed.

FINANCE

18.1 The funds of the Association shall be raised principally from membership fees.

The funds shall be used to achieve the objectives of the Association in a manner approved by the Management Team.

The Financial Year shall be 1st January to the 31st December each year.  The membership year shall be the same period as the financial year.

18.2 The Management Team shall set the following fees annually:-

1. The annual fees for a FULL MEMBER;
2. The annual fees for a PROVISIONAL MEMBER;
3. The annual fees for an ASSOCIATE MEMBER;
4. Joining Fees.

AMENDMENTS TO THE CONSTITUTION

19.1 Amendments to the Constitution may be proposed by any paid up FULL MEMBER by submitting in writing a request to amend the Constitution to the Association Secretary at the Associations Head Office, stating clearly the proposed wording of the change and why the amendment is considered necessary.

19.2 Amendments to the Constitution shall be decided by the Management Team and will be notified to all members 10 (ten) days in advance of any Annual or Special General Meeting.

DISSOLUTION OF THE ASSOCIATION

20. Upon a 75% majority of all Management Team members a notification will be issued to all members of the Association of the proposed dissolution of the Association.  A ballot will be taken at an Annual General Meeting or a Special General Meeting and where the majority of at least 75% of the members present at such a meeting, are in favour of the dissolution the Association shall be accordingly dissolved within 28 (Twenty Eight) days.  The Management Team shall decide what action shall be taken regarding any remaining funds after the liquidation of all assets and liabilities.